Services Colombia

Subscription

Accounting & bookkeeping

Tabla de Precios

Tiny

USD$400/mo

50 billing/invoices
2 account reconciliation
Tax Forms presentation
Bookkeeping
Spanish support
IFRS Accounting policies

Includes

Accounting Manual ENG/ESP
Monthly sessions

Micro

USD$660/mo

Up to 100 billing/invoices
2 Account reconciliation
Tax Forms presentation
Bookkeeping
English support
IFRS Accounting policies

Includes

Accounting Manual ENG/ESP
Monthly sessions

Medium

COP$950/mo

Up to 250 billing/invoices
3 Account reconciliation
Tax Forms presentation
Bookkeeping
English support
Template-Based IFRS Acc.Pol.

Includes

Accounting Manual ENG/ESP
Monthly sessions

Pro

Custom price

Custom number of billings
Custom number of accounts
Tax forms presentation
Outsourced or inhouse bookk.
English support
Custom-made IFRS Acc.Pol.

Includes

Accounting Manual ENG/ESP
Monthly sessions

Note: Before purchasing your package, schedule a meeting with us to analyze the specifics of your case and ensure you choose the best option for your needs.

Requirements

The accounting service is provided using software supplied by an external advisor. You can choose the one that meets your preferences, as long as it includes electronic invoicing and accounting functionalities that comply with DIAN’s mandatory requirements for issuing electronic invoices and generating support documents. Below, we present some of our known providers, through whom we can offer you a discount to help you evaluate the best option for your needs.

Do you want know more about our services?

Let’s Talk! Book a consultation to understand how we can help meet your accounting needs.

BOOK NOW

Subscription

Payroll

Tabla de Precios

Tiny

USD$42/mo

0-5 Employees

Micro

USD$64/mo

6-15 Employees

Medium

COP$85/mo

16-25 Employees

Subscription

Social Security

For first-time Social Security registration in Colombia, your company must be affiliated with the required general services, including health insurance, pension plans, a family compensation fund, and professional risk administration. This registration for the company is completed once. However, each employee must be individually registered with these services to ensure compliance with Colombian regulations. Our service streamlines the process, handling both the company’s one-time registration and the individual registrations for your employees.

Tabla de Precios

Personal enrollment

USD$60/person

Company Affiliation

USD$60/company

EVERY MONTH, companies must report updates and process contributions to social security and parafiscal funds to comply with the requirements of the UGPP (Pension and Parafiscal Management Unit). This entity is one of the most demanding and vigilant in ensuring compliance with employee payments. If you want to guarantee accurate compliance and contribution processing, Whole is here to help you maintain the peace of mind you need to focus on your company’s growth.

Tabla de Precios

Tiny

USD$36/mo

0-5 Employees

Micro

USD$60/mo

6-15 Employees

Medium

COP$80/mo

16-25 Employees

Frequently asked questions.

FAQ’s

About our services

How are payments and adjustments handled for my subscription if I start mid-month or need additional features later?

When you subscribe, payments are debited on the 5th of each month. The first month’s fee is prorated based on the remaining days of that month only if there are no service movements during the current month. If you need additional features in the future, you can upgrade your plan, and the cost adjustment will take effect in the next billing cycle. Note: Applicable only to bookkeeping and accounting services.

Can I upgrade my subscription at any time?

Yes, you can upgrade your plan anytime. Changes will be applied from the next billing cycle, and any differences will be adjusted accordingly.

Do you offer refunds if I cancel mid-month?

No, once the subscription is activated, each month is billed in full.

What happens if my payment fails?

If a payment fails, you will receive a notification. We will attempt to process the payment again within the next few days. Access to services may be restricted until payment is completed.

Are discounts available for annual subscriptions?

Yes, we offer discounts for customers who choose an annual subscription.

Accounting FAQ’s

Is it possible to have a bookkeeping-only service without including accounting or tax-related services?

In Colombia, we do not offer standalone bookkeeping services without including accounting and tax-related support. This is because bookkeeping is closely tied to the accounting process and compliance with local tax regulations, which requires a more comprehensive approach to ensure accurate financial management and adherence to the law.

What are the main accounting standards used in Colombia?

Colombia follows the International Financial Reporting Standards (IFRS).

What is the fiscal year in Colombia?

The fiscal year is from January 1st to December 31st.

What is the VAT rate in Colombia?

The standard VAT rate is 19%, but reduced rates apply to certain goods and services.

How often should I file financial statements or forms in Colombia?

Financial statements must typically be filed annually, although tax returns are filed monthly or quarterly depending on the company’s activity (Withholding tax forms, VAT forms, ICA forms, Annual, Tax others).

Social Security FAQ’s

What are the mandatory contributions to social security in Colombia?

Employers and employees must contribute to health, pension, and occupational risk funds.

What is the employer’s contribution rate for social security?

Employers generally contribute 12% to pensions, 8.5% to health, and between 0.52% and 6.96% for occupational risks, depending on the level of risk.

If I am a foreign citizen with employees in Colombia, do I need to pay social security for them if I hire them through my company?

Yes, if you hire employees in Colombia through your company, you are legally required to pay social security contributions. These include health insurance (12.5% of salary, with 8.5% paid by the employer), pension contributions (16% of salary, with 12% paid by the employer), occupational risk insurance (percentage varies by job risk, fully paid by the employer), and family compensation fund contributions (4% of salary). These payments are mandatory and must be made monthly through the PILA system. Non-compliance can lead to fines and legal issues for your business.

What happens if a company fails to pay social security contributions?

Non-compliance can result in fines, legal sanctions, and the inability to deduct labor expenses for tax purposes.

How are social security payments made in Colombia?

Payments are made through the Integrated Contribution Payment System (PILA).

Do I need to meet any requirements to register my company for social security in Colombia?

In the United States, we do offer standalone bookkeeping services without including accounting or tax-related services. This flexibility allows businesses to maintain accurate financial records while managing their accounting and tax needs independently or through other providers.

Payroll FAQ’s

What are the minimum wage and benefits in Colombia?

The minimum wage for 2024 is COP $1,320,000 (subject to annual updates), plus a mandatory transportation allowance.

How often are employees paid in Colombia?

Employees are typically paid bi-weekly or monthly, depending on the contract.

What are the mandatory payroll deductions in Colombia?

Deductions include contributions to health, pensions, solidarity funds (for high salaries), and withholding taxes.

What are the employer’s obligations regarding severance pay?

Employers must provide severance pay (cesantías) and an annual interest payment of 12% on the severance amount.

Do employers need to provide additional benefits such as bonuses?

Yes, employers are required to pay a mid-year and year-end bonus (prima de servicios) equivalent to one month’s salary, paid in two installments.

Is there a payroll tax in Colombia?

Employers must pay a 9% payroll tax, which covers contributions to family welfare, training, and public education services.

United States Services

Accounting

We offer full accounting services to ensure financial accuracy.

Bookkeeping

Our bookkeeping services keep your financial records organized.

Payroll

Simplify payroll with our comprehensive, compliant solutions.